Workgroups 2011 supports multiple scanning and OCR workflows for teams who want to quickly and easily include paper-based documents into their digital workflows and projects.
If you scan your documents to hotfolders, Workgroups 2011 can detect the presence of new scanned documents and automatically index them, associating them behind the scenes with the correct records in the database. Alternatively, drag and drop your scanned documents from the file system or your scanning software and the system will move the documents to the correct directory associated with the record. Either way, your documents and OCR data are fully indexed and the files become immediately available to and discoverable by other Workgroups 2011 users through ad-hoc finds and record browsing.
Workgroups 2011 natively supports scanning workflows for an ever-growing list of supported Scanning Vendors including:
Don't see your current scanning software listed? Contact us directly to see if it's supported.
An effective scanning and OCR workflow is an integral part of most green office initiatives. Simply using Workgroups 2011 is a major green initiative for most organizations. However, with Workgroups 2011's scanning and OCR workflows, you can be confident that any third-party paper-based documents (such as invoices, mail, and other hard-copy communications) that touch your workflows, customers, and projects are easily digitized, indexed, and associated with the relevant data in your Workgroups 2011 system.