New System Setup Window

A new System Setup window unifies and consolidates setup and administration functionality previously distributed through the File Cabinet and Reports and Custom Queries windows.

General Administration Improvements

• Forms can now be renamed.
• Forms can now be duplicated.
• Folder Type, Document Type, Form, and Group name length limits have been increased to 64 characters.
• Forms, Finds, Groups, and Notifications are namespaced by their parent types.
• Custom Queries and Reports have their own namespaces.

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Administrators now have a choice of using their own SMTP server or a new built-in SMTP server to send email. Using the built-in SMTP Server provides administrators with the benefit of simplifying setup, the ability to offload email operations from their main mail server, and the ability to quickly set up test systems with no corporate IT support.

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Configuration of Approval Manager is made as easy as it can be. Not only can it automatically detect most of the required settings, a number of in-place tests ensure that the settings you choose will work correctly.

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Make your system run lightning fast, even across the Internet. The new server-side scripting capabilities make it easy to optimize performance by running transaction-intensive scripts on the Application Server. Results of scripts executed on the server are transparently available to the form.

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New MetaScript Functions

• UserInfo: Used to return information for the specified user as an object.
• ShowPopupMenu: Used to display and populate popup menus.
• ShowPopupList: Used to display and populate popup lists.
• GetHostInformation: Returns information about the host as an array.
• OpenWebPage: Used to open the specified web page in the default browser defined on the host OS.

New Form Events

• "mousedown" and "mouseup": New mouse events that are sent when users press and release their mouse buttons.
• "objectSet": A new event sent immediately after "objectLoaded", "newObject", "attach", "modify", "newTemplate" and "templateLoaded".
• "objectUnloaded": A new event sent immediately after the object is unloaded.

Write global MetaScript actions to automate various functions within Workgroups. For example, launch custom Dashboards when users log in, open dynamically prefilled Finds and other Virtual Ticket windows from Application menus, run automation scripts against third-party applications, and more.

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Library import and export capabilities have been enhanced to include:

• Single-click installation of ticket and solution libraries downloaded from the Developer Center.
• User Groups and Permissions can be exported and imported with corresponding entities.
• All entities can be skipped, replaced, or renamed on import.
• New and open XML-based library format.

MetaScript, Custom Query, and Stored Files editing gets more convenient and efficient with Find and Replace functionality.

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• Guides can now be shown, hidden, and locked
• Guides can now be copied and pasted
• Zoom in/out with Option + Scroll-wheel (Mac OS X) or CTRL + Scroll-wheel (Windows)
• The content of selected controls can be highlighted
• Select amongst overlapping controls

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Instant access to MetaCommunications developer resources have been added to the apps for developers and administrators. The embedded menus provide access to samples, importable tickets & solutions, blog articles, knowledgebase articles, and developer forums.

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Desktop applications now use the HTTP network protocol to communicate with the server. This allows them to efficiently communicate over the Internet and through firewalls, just like a standard web browser.

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Administrators and users can now create custom Application Menus that can be used to execute scripts, run reports, open finds, create new jobs, open browser windows, open dashboards, and much more. This provides administrators with the ability to organize and optimize how they and their users work. Application Menus may be set up by administrators and shared to users based on their permissions.

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Integrate web site, portal, web services and other HTML pages directly in Workgroups 2010 R2 and leverage the ability to include your third party web apps within your Workgroups powered workflows.

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Provide users with easy to use visual Dashboards that present virtually any information upon logging in, or on demand. For example, Dashboards can be used to present users with navigational choices, user To-Do lists, button driven automation, and reports. These are a great way to provide users with information and automation pertinent to their work in an organized way that simplifies their work.

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On computers running Snow Leopard (Mac OS X 10.6), a new OS X Service provides functionality previously available through Production Pack's Finder Plug-in. The new service's functionality is available through the contextual Services submenu, and is customizable through Services Preferences.

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The standard forms installed with every database have been updated to include improved organization and a great new appearance. If upgrading, new standard forms will be added with a "[Workgroups 2010 R2]" suffix, providing you with the opportunity to review and choose the new features, designs, and form elements you would like to adopt.

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The desktop application installer has been lightened and optimized to quickly install the desktop apps without Administrative operating system permissions. This makes deployment and auto-upgrading a snap and requires no IT intervention or resources.

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Users now have the ability to reset their own passwords without going through the system administrator.

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A built-in feedback system provides a simple way for users to send feedback (and optionally logs) to MetaCommunications. This new features enables you to communicate your comments, suggestions or bugs directly to our engineering department. This makes for quicker technical support responses and ultimately, a better product.

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Proof search allows you to find any open or closed proofs. Search results show files, thumbnails, and proofs with found search strings emphasized.

This release also contains full proof search support for collaborative users. With reasonable permissions restrictions, collaborative users can search proofs of their customers or proofs they were added to as managers, production, or reviewers.

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Approval Manager now supports full custom branding: customized colors, logos and styles on each page as well as in e-mail notifications. Customization requires no programming or scripting abilities, and is simple enough to allow users to customize their system in minutes.

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Inviting new users to Approval Manager is easy. Just enter the email address for the new user and they will receive an invitation. All they need to do next is set their password and start participating in their reviews.

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Easily control your proofing and review workflows. Upload files, arrange stages, set due dates and add reviewers from an intuitive visual interface.

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Many routine tasks can be fully automated in Approval Manager. The auto-routing feature reduces review turnaround time by moving proofs through the review process based on the outcome of previous rounds.

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Items on the Manage Tab are now expandable. The expanded view allows you to see all of your proof files as thumbnails with statuses displayed below them in the scrolling ribbon.

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All participants of a proofing workflow can receive notifications and reminders via email. Useful links in each email allow participants to jump directly to their work from within their mail clients. Since Approval Manager has a built-in mail server that works out of the box, it's easy to get up and running with email notifications. Alternatively, you can use any third-party SMTP mail server.

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AWS 5.0 can be easily applied to any folder or document type through a new built-in installation interface. As a part of the installation, corresponding AWS forms, finds, and reports are automatically generated and an installation log is produced containing a summary of the changes. Now you can enable workflow for your application with just a few clicks and begin using the system in minutes.

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A new integrated Configuration window centralizes all AWS configuration steps and guides users through the entire process.

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Approval Manager reviews can now be used directly from AWS 5.0:

• Traffic or project managers can schedule multi-step reviews, add reviewers, set due dates, and specify conditional routing directly from the AWS schedule.
• Users can upload review files from their AWS Assignment form.
• Reviewers can navigate to their reviews through AWS To Do lists, through Approval Manager's interface, or via emails they receive.

AWS 5.0 now uses the new Application Menus to provide users with an efficient way work with the system based upon role. Now, each user role has a specific set of menus to help users navigate and use AWS efficiently. This great new feature saves time and simplifies training new users.

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Schedules can now be planned in durations of minutes, hours, or days. This provides you with the ability to accommodate any workflow timeline from quick-turn projects to longer multi-month projects.

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The new Spark! proofing tool allows you to quickly comment, annotate and approve documents of various formats. Spark! launches from Approval Manager, inside your browser, and does not require any additional applications to run. The easy and intuitive interface will allow you to integrate it into your proofing process right away.

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Verify lengths and angles with the new Measurement tool. This new tool provides free-rotation, snap-to angles, and selectable units of measure.

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Spark! now supports Balsamiq Mockups rendering and approval - an essential new feature for UI-designers.

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Rotate your documents clockwise and counter-clockwise in ninety degree increments.

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Review even the finest details in your documents with high-resolution zoom. Even at 6000%, details are clearly rendered and reviewers can see minor details and small text they may otherwise have trouble viewing clearly or could miss entirely.

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Among the many Spark! features is the ability to open a new browser window or tab with the selected round, page, zoom setting, and position of the current review displayed. You can even bookmark the page or send a link to others with the assurance that the current view will be preserved.

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Give your teams complete control over their files. Comprehensive new file version control features provide teams with the ability to check-in and check-out files, see a history of changes to files, and have a clear vision of who is working on what file. File version control may be used exclusively to control all file access through Workgroups or in a hybrid setup where some workflows may use File version control and others may use standard file server access. This provides you with the ability to choose the best workflow for your teams.

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New File Collector Properties:

• filesystemOnly: A property of the file collector that toggles the file-system only mode.
• content: A property of the file collector that contains an array of currently-shown digital resources.

• refreshContent: A function to refresh the current content of a file collector.
• syncWithFileSysytem: A function to sync the filesystem with the file collector.