Workgroups 2011 is the only product available today that combines powerful project, online approvals, digital asset management and financial management into one simple to use solution. With Workgroups, you'll bring together all the components of your work including project information, files, emails, and collaboration into a centralized location.
Schedule and traffic your jobs in real-time using the new built-in Advanced Workflow & Scheduling. This is the industry's most powerful, yet simple to use scheduling system and includes tools for trafficking, to-do lists, gantt charts, production resource allocation, and customizable reporting.
Paper-based forms and single user spreadsheets are obstacles to delivering high-quality products and services under tight deadlines. Worse still is the fact that information can only be in one place at a time. With Workgroups 2011 you can convert your manual system into a centralized database of project information providing a single definitive source for your organization.
Bring document files and emails into your workflow processes. It's only natural in today's digital workgroups that files are every bit as important as the project information surrounding them. Now you can track all your files, emails, and even scanned documents with drag-and-drop simplicity.
Built-in publishing workflow support for Adobe CS, allowing content creators and stakeholders to work in the tools they already know while leveraging the powerful workflow capabilities of Workgroups 2011. Find out more about how you can benefit with the Workgroups 2011 Publishing Workflow Solution.
Built-in access to a Solution Exchange allows administrator to browse, download, and share pre-built solutions designed to enhance and extend the core functionality of the Workgroups 2011 suite. This allows you to keep your system lean and add functionality as its needed.
Get more done in less time by automating repetitive creative and production tasks. One of Workgroups 2011’s greatest strengths is its ability to help creative and production users do their jobs better and faster with less effort.
A powerful report writer allows your organization the ability to modify or create custom reports. This will allow you to show business and productivity metrics, helping improve your workgroup's processes and efficiency.
Eliminate emailing PDF’s back and forth by bringing your team together in your online approval process. Customizable online proofing dashboards help to achieve consistency and quality while reducing mistakes.
Since missed approval deadlines can throw off entire project schedules, Workgroups 2011 is designed to reliably schedule your document review and proof approval processes. This improves project workflows while enabling traffic project managers to view the entire process in one place. Our online proofing software is the only one fully integrated with project scheduling.
Stagnant reviews and document approvals can lead to issues with meeting deadlines. With automated email reminders, instant online proofing, and dashboards, managers stay on top of the proofs out for review or approval.
With simplified tools included, users can annotate, compare versions and provide quality feedback to production teams. Your online proofing may also be setup to use third-party proof review tools including Foxit and Adobe Acrobat.*PDFs rendered using technology licensed from Foxit.
Provide your customers with their own unique online proofing workspace to see at a glance all their outstanding proofs and to complete their reviews. Designed to be efficient for external customers, online proofing and review cycles times will become more efficient.
Since missed approval deadlines often have a trickle-down impact on entire projects, Workgroups 2011 is designed to reliably schedule your online proofing, review and approval processes. This improves project management while enabling traffic project managers to view the entire process.
Workgroups 2011 is a powerful storage management solution specially designed for creative, publishing and prepress workgroups.
Workgroups generate thousands of digital document files during the creative and production process. As the number of files grows, so do the challenges faced by the professionals who need them. With Workgroups 2011 you have the tools and capabilities to overcome these challenges. Take control of your digital workflows so that you can work more efficiently and effectively.
Now users outside of the creative or production workflow can have access to file previews without the native applications, even if the file is offline or unavailable to them through the file system. This, for example, allows customer service personnel or on road sales people to instantly find and see documents without relying on production staff.
Automate the entire process of capturing and applying metadata with the powerful InterSync™ indexing technology. Much like Google indexes web servers to provide useful search results, InterSync™ performs a similar function for your file server. Users can search for files based on file metadata, text content, or even by the information on their associated project.
Reuse, don't redo your work. Powerful search tools enable users to find files across all the workgroup's storage resources - including multiple file servers, near-line storage, and offline media. Users can quickly find and retrieve files based on custom or associated metadata.
Imagine having instant access to visual previews of files related to a customer, brand, or library. With such access at hand, coming up with new concepts and ideas is much easier. As Workgroups 2011 tracks your files, it automatically builds a searchable repository of information that you can rely on to create and innovate for your company.
Open a window to your production files for external freelancers, marketing departments, customers, or vendors. Access is secure from any location with an internet connection. At last you can provide a simple way for stakeholders outside your workgroups to access the files as needed.
Powerful archiving capabilities promote efficient use of available storage resources and provide for the automatic creation of disaster recovery (backup) media. Use automated workflows and helper applications to make retrieving files, even from offline media, simple and efficient.
Build your business or workgroup with solid financial management. The Workgroups 2011’s powerful financial management tools enable creative and production workgroups to accurately create estimates and quotes, monitor job costs, quickly generate on-demand reporting and invoices, and share information with industry-leading accounting systems.
A simple interface for quickly creating cost estimates, billing quotes or proposals. Estimates and proposals are based upon predefined cost and price lists, making the process easy and repeatable. Estimate templates may be duplicated to speed up creation of standard job types.
Job management should not be a job in itself, staying on top of a fast-paced workgroup is no trivial task. Use the power and flexibility of Workgroups to take the effort out of job management and spend less time processing orders.
Track all your costs and expenses using built-in data collection windows. Users can use start and stop timers or simply add their time to a job via an easy-to-learn and non-intrusive interface.
Are you losing revenue because you don't have a record of customer alterations or the ability to capture and understand all of the costs associated with each project? With Workgroups 2011, you can capture the details about actual work performed, expenses incurred, and costs associated with every step of the production process. Stop leaving money on the table.
Save time and capture revenue by creating accurate and detailed partial or complete invoices and optional automatic time and materials billing for all your projects.
Integrated data collection tools allow workgroups to unobtrusively record their daily activities and expenses. Easy-to-understand, common-sense reporting lets managers quickly measure productivity and barriers to efficiency, thereby allowing them to make informed decisions on how to improve business processes and reduce expenses.
Workgroups 2011 is engineered to provide a seamless interface to many industry standard account systems including Microsoft Dynamics, SAP, Lawson, Quickbooks, MYOB, Peachtree and more.
Use your choice of many predefined reports, an ad hoc query tool, and the ability to import reports to help you understand your expenses. Predefined and custom reports can include comprehensive productivity analysis, workflow analysis, profitability, comparative reports, and more.