File templates can be added as temporary proofs for production staff to upload real files to. Templates will then be shown in the production staff to-do lists and email notifications. Once the actual files are uploaded, proofs can then be routed to review stages.
Upload multiple files, discard files, view approval statuses, manage files and add new file versions all in one simple location using the new File Management window. The File Management window allows all file-oriented tasks to be performed in one accessible, central area making it easy for users to quickly manage all their files.
Review and route a group of interdependent files all with the new group proof feature. Users can now manage multiple files all within a group proof with Approval Manager and Spark!. Group proofs make it easy to route and review files together seamlessly.
Manage all your file versions with ease using the new Smart Versioning feature. On upload, Smart Versioning determines what files will be replaced based on the name. Now it's even easier to quickly upload new files and replace old files all while painlessly managing your version history.
Directly upload a new version of a single file. You can now simply upload a new version of a file right from your workflow by clicking on the New version link. This on-the-fly versioning makes uploading a new file version much more convenient and uncomplicated.
Quickly view the approval status of multiple proof files. Now the approval status of a file is directly displayed on it's thumbnail. Each thumbnail will have a colored dot indicating whether the file is approved, approved with changes, rejected, newly updated or not reviewed. Know where each file is in the approval process with one glance.
Effortlessly assign a due date to an entire approval stage with one click. You can apply and change a due date right from the Proof Workflow Page. If there is no due date or a due date changes, edit it right away without any hassle.
Include Adobe Illustrator files in your approval process. Approval Manager has expanded its large list of supported file types to include Adobe Illustrator files. Seamlessly connect your work from Illustrator into Approval Manager.
Upload files of any size into Approval Manager. Now there's nothing stopping you from uploading and directing your large files into your workflow. Freely share and collaborate on all your files without limitation.
Quickly see the approval status of each proof. The approval statuses of each proof are now conveniently located both on the Manager Dashboard and the Proof Workflow Page. Determine the position of your approval processes without taking yourself out of the workflow.
iOS and Android mobile devices users can now participate in the review process using our simplified proofing tool. It allows users to view or add comments, as well as download proof files and complete the review by setting the review status.
With the all new digital signature feature enabled, Spark! proofer fully complies with United States FDA Title 21 CFR Part 11. Once enabled, reviewers will be required to provide verification of their identity by entering their password before submitting a review. All signed reviews will be documented in the Proof History.
New users can request access to Approval Manager by filling out a simple sign-up form. Administrators can optionally review requests before giving the new users access to the system. A set of permissions can be configured for these new users.
Use the new Active Proofs Page dashboard layouts to navigate through and command your manager, producer and reviewer worklists. The new layout doesn't just help you quickly view all the information on each of your worklists, but also makes it easy to switch between them and quickly jump to other pages in Approval Manager. Use the layout to swiftly access and maintain all the facets of your approval process.
Make your approval process work for you with the new email notification layout. The new notification emails delivers all your worklist information directly to you within a usable, intuitive design. Oversee all your proof statuses, due dates, files and alerts without having to open Approval Manager. The new email layout makes it easy to stay in the conversation.
Users can now upload video files of various formats and view them in the Spark! proofing tool. You can use the standard annotation tools to place any comments or mark-ups on over the video file as well as place comments on a timeline. Video playback is available at several quality levels. The original video can also be downloaded directly from Spark!
Users can now add audio files of various formats to their review. The files can be listened to directly in the Spark! proofer or downloaded so the original file can be played in any media player. Comments may be added to the audio file directly on the timeline.
The ability now exists to add a URL of any internet or intranet web-site as a proof. A snapshot of the corresponding web page can be viewed in the Spark! proofer, where mark-ups or comments can be added to the top. Open the original website URL from Spark! to view it in an actual browser.
Freely and conveniently markup a file in Spark!. The pen tool provides a free-form way of marking up files. Make your markups and add your comments by simply circling or underlining parts of a proof file. Any markup style is possible now with the pen tool.
Apply multi-colored markups to any approval process. Make all your markups unique and distinguishable by changing their color from the color chooser. The precise color chooser provides users with multiple ways to choose a color and apply a standardized, intricate color code to their markups.
Start collaborating directly in Spark!. The new reply and attachment feature brings the proofing conversation into Spark!. Promptly reply to a reviewer's comment and attach a related file directly on a proof file. Comment replies and attachments keep the conversation tied to your approval process.
Handle unsupported file types within Spark!. Spark! allows unsupported files to be downloaded and viewed on a personal computer while keeping approvals and discussions alive within Spark!. Don't let even an unsupported file slow down the flow of the conversation.
Control the approval process of multiple files all at once with the new Spark! Group View. Group View presents all the files within a group proof in a tiled layout. Current reviewers, comments, file information, approval statuses and a suggested, smart approval status for the entire proof can all be viewed from Group View. Group View provides a jumping-off point for all your approval needs.